Pegasus Opera 3 Integration

Monpellier are experienced Pegasus partners and have worked with our customer base of Opera 3 users to create additions that improve their solution and make their working days simpler and easier. Through working closely with our customers we noticed a need for SharePoint integration and that this link could play a fundamental role in the daily lives of users. 

What is SharePoint Online?

SharePoint is part of Microsoft 365 and allows you to share and manage content, knowledge and applications within your organisation. It’s easy to use and allows quick, seamless collaboration across departments. Find out more about SharePoint by clicking HERE 

Our Solution 

Monpellier customers who use Opera 3 have the option to add our custom-built Utility Pack to their Opera solution. The latest version of our unique Utility Pack includes SharePoint integration. The integration gives the user the choice to automatically archive all documents published from Opera 3 to SharePoint. These documents can be archived into the folders of your choosing and are saved automatically as PDFs. This process means that team members (with the right permissions) can access any of these documents on-demand through SharePoint Online using an internet-ready device. This could include orders, delivery notes, invoices, credits, statements, remittances, quotes, etc. With the new Utility Pack, you will also be able to add additional documents that will be accessible via new menu options within Sales, Purchase, SOP, POP and CRM. 

What is the Monpellier Utility Pack?

After extensive customer research Monpellier compiled a list of functions that clients wished to see within Pegasus Opera 3 and created our ‘Utility Pack’. If you currently use Opera 3 but are not a Monpellier customer you are still entitled to the pack free of charge upon moving your annual maintenance contract and licencing to Monpellier.

The Utility Pack adds functionality such as:

• Stock Code Rename – This utility allows you to rename any stock code and change all the corresponding transactions (current or historical). This can be done for a single stock item or a group of stock items
• Stock Code Delete – This utility allows you to delete stock codes that cannot be deleted using standard Opera 3 functionality
• Historical Orders – This utility allows you to raise sales orders for customers based on what they have bought historically, making the order taking function more proactive
• Copy Quote – This utility allows you to copy any quote, even to a different customer account
• Copy Order – This utility allows you to copy any sales order, even to a different customer account
• Copy Purchase Order – This utility allows you to copy any purchase order, even to a different supplier account

If you’re a Pegasus Opera 3 user but are not currently a Monpellier customer please do get in CONTACT to discuss our services and support further and for a free no-obligation quote to switch. 

If you’re reading this blog, it’s likely that you are starting to consider investing in accounting software, but you’re not sure which is best for you.

This post is going to focus on Pegasus and Sage, comparing the benefits of both, hopefully resulting in you being one step closer to making your decision (something we can also help you with!).

Sage Modules

Financials

The essential financials package to manage your cash flow with the four key ledgers and invoicing.

Commercials

Stock, POP and SOP, price lists, price book and managing your supply chain.

Workspaces and Connected User

For data mining and reporting in the office or on the go. Use simple dashboards and customisable views to find the information you need, specific to your role.

Excel Reporting

Better reporting and more detailed analysis, accessible online.

Sage Payments

Manage and make supplier payments straight from your software.

E-Invoicing with Sage Pay

Integrated invoice payments that work seamlessly from within your software.

Sales, Marketing and Service

For customer management marketing automation, pipeline management and marketing campaigns.

Project Accounting

For managing projects and customer/supplier relationships. View profitability and easily view costs budgets at a glance.

Web Timesheets and Expenses

Enter, print and authorise timesheets and expenses online. Links with Sage Payroll.

Bill of Materials

For simple manufacturing processes.

Manufacturing

For complex manufacturing processes – full manufacturing resource planning solution.

Business Intelligence

Powerful trend analysis and intuitive reporting. Simple to create your own reports and dashboards.

Pegasus Opera 3 Modules

Financials

With Average Debtors day calculation per customer, Opera 3 helps you manage aged debt for a realistic revenue forecast.

Supply Chain Management

In Opera 3, Purchase Orders, Sales Orders, Delivery Notes, Sales Invoices and Statements can be batched created as PDFs and emailed directly from within the system.

Business Intelligence

With the Opera 3 Business Intelligence tools, you get precisely what you need to know without wasting valuable time.

CRM

Opera 3 CRM integrates fully with Financials and Supply Chain applications and can also be accessed by remote workers.

Payroll & HR

Opera 3 Payroll simplifies your key tasks and has HMRC PAYE and RTI recognition so you will always have peace of mind.

Service & Helpdesk Management

Opera 3 streamlines your customer contract management, helpdesk functions and communication with staff on the road.

How we can help

It is not just as easy as picking whether you prefer Sage or Pegasus. When choosing a new accounting software system, it is wise to do your homework and find out everything you can about the potential systems that you are considering. That is where the team at Monpellier come in handy.

Here are some things to consider:

• Is the software built for a particular size of business? For example, a micro business’ needs will usually be different to those of a large company.
• Is the software a good fit for your specific industry or business sector?
• How much does it cost and are there any add-on expenses for maintaining the software?
• What features does the software offer? Can you customise it if the basic components don’t fit your specific needs?
• Will the software help you comply with statutory requirements, such as audit trails, tax returns or annual accounts?
• Is the software accredited as compliant to a standard or code? The HMRC Payroll Accreditation Scheme, for example, shows that the package correctly carries out the PAYE functions.
• What support is available for the setup, staff training and running and maintenance of the system, and at what cost?
• What security measures are in place to back up data and keep business and customer information safe?

You don’t need to answer all of these questions yourself. Our Business Software Consultants are at hand to talk you through what is best for your business.

Here at Monpellier, we find out exactly what you need and want the system for, and then advise based solely on this  fact.

For more information, and to see what we can do for you, please give us a call on 0191 500 8150 or email info@monpellier.co.uk.

Pegasus Construction Industry Solution (CIS) lets you see the profitability of the contracts and the calculated costs to completion.

It is a software solution specifically designed for the construction industry. It will not only make you fully compliant with the taxman, it will also bring astonishing efficiencies to your contract management.

Did you know that the average construction project suffers 150% cost overruns? Did you know that the average construction project completes more than 175% late? There is obviously the need for software that can help you deliver projects on time and within budget.

Keeping you on the level

Pegasus CIS provides complete control over all aspects of contract management, from costing and timesheets through to payment applications.

Fully integrated to the Sales, Purchase and Nominal Ledgers, Cashbook and Payroll, it conforms to the requirements and regulations of HMRC’s Construction Industry Scheme.

The software recognises the complex business needs of the construction sector, offering a level of management control over contracts and subcontractors. It also operates with Opera 3, Opera 2, Sage 50 and Sage 200.

Taking control of contracts and cost

It has been estimated that the average construction project suffers 150% cost overruns and completes more than 175% late.

Investing in the right software could help transform this into a more profitable proposition where projects are delivered on time and within budget.

Simplifying admin and improving costs

Controlling the costs of a project can be a daunting task. Not only does a company need to track the costs of the purchases, there may be sub-contractors who need to be paid under HMRC’s Construction Industry Scheme regulations, as well as raising and chasing Payment Applications to clients.

Effective cash management is key to making a profit in a contracting environment. Pegasus CIS has been specifically designed to give instant access to up-to-date information that allows you to manage your contracts.

Knowing what is owed and when it is due and who needs to be paid and when, are critical issues. Pegasus CIS addresses these and many others as part of helping you manage your contracts effectively.

Pegasus CIS features include:

Industry compliance. Pegasus CIS meets the regulatory compliance of HMRC’s Construction Industry Scheme.

Impressive functionality. Covers all the requirements of contract costing, controlling materials, purchase orders and purchase invoices.

Powerful reporting. Integration with award-winning Pegasus XRL to deliver fast and accurate information and enhanced analytical power.

Flexible analysis. The Management Information System (MIS) easily adapts to the analytical requirements of your business, making it easy to analyse key information.

System integration. Seamless integration and data flow between Pegasus CIS and Opera 3 or Opera 2, Sage 50 and Sage 200 accounting systems.

Nominal Ledger Integration. Integration with the accounts system to eliminate double posting of transactions so no manual posting is required.

Stock control. Monitoring stock levels, knowing stock locations and what needs to be ordered and when are all managed within this module.

Site requisition. Provides a powerful and controlled method of allowing stock to be requested from the site office.

For more information about accounting software, call us on 0191 500 8150 or email us on info@monpellier.co.uk.

One of our friendly Business Software Consultants will be able to talk you through what we do and give you a free demo!

Leading the way for business software

Pegasus is the leading provider of financial and business software for small and medium sized organisations in the UK.

Pegasus are an aware winning supplier of accounting and payroll software solutions, with over 30 years in the industry who have also just been nominated for two awards this year alone!

Opera 3, Pegasus’ newest, celebrated flagship solution, gives a complete overview of your business. Most noteworthy, unifying finance, payroll, stock and order processing, Opera 3 is the complete business solution.

Trusted, tailored business solutions

Pegasus has always focused on business accounting software. The company has grown to become a market leader and Pegasus software is trusted and used by over 20,000 SMEs in the UK.

Join these Pegasus customers and discover software that is flexible to your needs. Monpellier will get to know your business and tailor a solution specifically for you.

Benefits of Pegasus

1. Improved insight, better focus. Pegasus helps you gain more insight and work more efficiently, so that you can concentrate on your business.
2. Provider of choice, trusted by thousands. With over 30,000 customers, Pegasus is the provider of choice for small to medium size businesses.
3. Delivering excellence, winning awards. In 2014, Pegasus won the ‘Financial Software Vendor for SMEs’ award at FD’s Excellence Awards in association with the ICAEW.

Pegasus Opera 3

It’s for everyone in your business.

Financials are core to any business, no matter what it’s size. You can track your revenue, get reminded who you owe money to and what it has to be paid with Opera 3. This accounting software also allows reports from the Financials to be output directly to Excel.

This accounting software can also take control of the supply chain from end to end, helping you to control inventory costs and improve customer service efficiency. With Supply Chain Management, Purchase Orders, Sales Orders, Delivery Notes, Sales Invoices and Statements can be batch created as PDFs!

You have advance intelligence working for you with Opera 3. With the Business Intelligence tools, you get precisely what you need to know without wasting valuable time! As a result, importing live data into an Excel spreadsheet has never been easier!

Running a business is all about managing opportunities and turning them into sales. The CRM within Opera 3 allows you to generate prospects AND manage your relationship with them throughout the full customer journey.

Any Payroll & HR solution worth having must continually evolve to keep pace. This is where Opera 3 comes in handy, as it simplifies complex procedures and ensures they are performed accurately, automatically and on time.

Once the sales cycle has been completed, it is vital for customer retention to offer exceptional service. This is where Service & Helpdesk Management comes in handy. So, it works hand in hand with other functions to simplify the management of service and maintain contracts with your customers.

If you want to find out more about Pegasus, and how it could assist your company, give us a call on 0191 500 8150 or email info@monpellier.co.uk. One of our Business Software Consultants will be on hand to give you a free demo.

A recent survey by Strategy Analytics predicted that the total global mobile workforce will rise to a staggering 1.87 billion by 2022, a figure which equates to 42.5% of the total workforce. The spread of good Wi-Fi access and increasing levels of 4G coverage, combined with rapid advances in mobile technology, have resulted in mobile working becoming a reality for more and more businesses out there. In fact, a 2014 survey by Office Angels found that one third of workers think that commuting to work will be unheard of by 2036, suggesting that mobile working is very much the way forward.

With ‘mobile working’ once restricted to email and phone calls, the rise of enterprise applications especially over the last 12 months has led to more businesses embracing mobile working in its true form, changing the way they operate, increasing efficiencies and enabling employees to work remotely without any compromise to performance.

One area where new solutions are doing away with unnecessary complexities is payroll. With the right solution in place, organisations can provide employees with remote access to their payroll-related information such as personal data, pension information, holiday entitlement, payslips and P60s. Not only can employees access this data on the go via a mobile device or web browser, but the capability is there to edit their own information too. This remote, ‘self-service’ access for employees takes the pressure off busy payroll teams by eliminating payslip printing and postage and the extra admin involved, as well as the time it takes to respond to employee enquiries. With employees responsible for their own data entry, there’s also less margin for error as no re-keying of data is required, which is often where mistakes occur. What results is a faster, more efficient service provided to all employees, and a payroll team which has to spend less time on admin, leaving them more time to focus on value-add activities.

A different area of the business that can benefit from mobile solutions is sales. The time lapse that occurs between taking an order while visiting a customer and the actual placement of the order with head office can lead to delays in fulfilment and even cancelled orders if the required items are not in stock. But the capability now exists to place orders instantly via a mobile device while with the customer.

Mobile apps are available with a live link to the back-office order processing system so that sales orders can be placed instantly, including taking the customer’s signature, without the usual delays in orders being submitted to HQ. The sales person can check stock levels and the customer’s account status, including customer-specific pricing; they can also suggest alternatives for out-of-stock items and showcase additional products. This minimises the possibility of orders being cancelled due to stock unavailability and can add extra value to a sale. Working in this way also reduces admin time for sales people, allowing them to spend more time on the road pursuing further orders. The sales cycle is shortened, with order updates readily available every step of the way, increasing efficiencies for the business and improving the overall experience for the customer too.
Another area that can be significantly enhanced by remote access is employee timesheets. Regardless of their location, employees can use an online application that creates a smooth workflow for the completion, submission and authorisation of timesheets and automates their inclusion into the payroll run. This means there’s no need for the payroll team to import numerous spreadsheet-based timesheets for every payroll run, again greatly reducing the time spent on admin and the margin for error.

The business world is playing catch-up to the increasingly powerful, intuitive and useful consumer mobile apps that are part of our everyday lives, developing enterprise solutions which create much-needed business efficiencies. As more and more businesses recognise the many and varied benefits that true mobile working can bring, these enterprise solutions will only improve further still. Exciting times ahead, so watch this space.

https://goo.gl/bDFq46 

After working with accounts departments for over 15 years Monpellier know that every second is vital. The workload is often heavy and staff have to juggle multiple tasks at once, especially around month end and the end of the tax year.

Everyone will have their own tips and tricks for managing busy periods and hectic schedules but here are a few techniques that our clients find most useful.

Double or Nothing

A recent survey found that employees can improve their daily output as much 20% a day by investing in a second monitor. Having that extra monitor space also allows you to extend large spreadsheets and ledgers which saves you scrolling and toggling between tabs. If your manager needs a big of convincing in order to make the purchase there are loads of studies into the befits of additional monitor.

The Paper Problem

It’s now 2017 and surprisingly Monpellier still find businesses rely on paper to drive their accounts payable process. These businesses do understand the risks that using a paper based system brings but the thought of moving to an integrated document management system is daunting. But adding a product like Spindle Document Management is easier than ever. You can even add documents using your mobile device!

Turn Off

It may seem trivial but everyone is guilty of glancing down at every new email that comes through. Why not allocate blocks of times throughout the day where your email notifications are turned off allowing you to commit your whole attention to the task at hand. If you use Outlook here is a step by step on how to.

Stay Connected

Automation is the best way to keep on top of all of your daily tasks. It may seem like a mammoth job to start with but once you find the right integration tools for your processes you’ll wonder how you ever managed before hand. The good news is integration does not have to be expensive! Whether it’s a CRM, document management system or EPOS solution find out what tools your accounting software links to and ask your provider or Monpellier what the process would be and more importantly how much it would cost.

For more tips on productivity surrounding accounting software and process please give us a call on 0191 500 8150 or email us at info@monpellier.co.uk.

Advantages of Payroll Software

When a small business decides it’s time to move to an on premise payroll system it can often be a very stressful situation. But do the advantages of a payroll system outweigh the negatives?

Small business owners who are proficient in paper based payroll or that use a bureau may argue that their current solution is more cost effective. However, completing paper based payroll requires training, staff time and a high level of accuracy. It is for these reasons that a lot of small businesses turn to payroll software

Benefits

Payroll in a small business can be time consuming. Monpellier have collated a few benefits associated with payroll software to help you decide whether it is right for you.

– Reduce Error: Save money by avoiding human error

– Visibility: Staff can login and view their payslips online

– Up to date: Tax and pension legislation is kept current and correct

– Paperless: Electronic payslips offer better communication

What To Look For

When looking for a payroll system, apart from finding a solution that fits your budget, you need to ensure the new system has the following features.

– HMRC Compliance: HMRC recognised software helps ensure you stay up-to-date and fully compliant with the latest payroll and pension legislation.

– Support: Access to a payroll expert by phone, email or live chat.

– Flexible Payment: If you don’t want to be tied to 12 or 24 month contract look for a solution with a monthly subscription option.

– Speed: Look for a system that will save you the most amount of time. For example a solution that allows you to pay employees straight from the software.

If you wish to find out more about the payroll systems Monpellier offer please give us a call on 0191 500 8150 or email us at info@monpellier.co.uk. We would love the opportunity to help you find the right solution for your budget.

Stay Organised – CRM Advice

Customer Relationship Management systems or CRM as they are more commonly known can be game changing when it comes to everyday processes. However, they can also be the cause of great stress and aggravation.

When used regularly and kept up to date CRM transforms businesses by increasing revenue and streamlining processes. But one issue a lot of companies have with CRM systems is bad data. How can you keep your CRM efficient and clean while keeping your team happy?

Follow these tips to get your CRM looking healthy.

• Duplicates – The majority of CRM systems will match based on email address and or full names. But add an alternate email address or shorten John to Jonny and you suddenly have a whole mountain of duplicated or incomplete entries. Try running a report based on company name to spot these duplicates.

• Spreadsheet – A lot of issues come from mass uploads. Prior to uploading large amounts of data take the time to cleanse it. Check for unnecessary fields, duplicates and information which isn’t relevant. This pre check will save you a lot of time down the line and keep your CRM clean.

• Process – The biggest reason for a untidy CRM system is human error and in some cases, laziness. Create a straightforward data entry process that is known and followed by all that have access to the CRM. Check your fields and use drop down fields where possible to reduce multiple entries and error.

• Status – Whatever system you use it is important that the contact’s status is kept up to date to ensure they get the right information at the right time. Whether the contact is a lead, prospect, opportunity, current customer, dormant or ex-customer it is essential they receive the right touch points for the stage of the customer journey they are on.

If these tips aren’t enough to pull your CRM around why not make an appointment with one of our specialists. Monpellier specialise in solving software issues and implementing a solution that works for your business. This includes bespoke options to match your daily processes!

Call us on 0191 500 8160 or drop us an email at info@monpellier.co.uk.